Partner Form: have partners contribute content

Prerequisites

• Email template: set up the Partner Form Invitation email template under Admin > Email Templates > Templates.
• Email footer: enter your organization details under Admin > Email templates > Settings.
• Partner Editor Contact: enter the editor contact in each partner profile.

Tips: Click Show preview at the bottom of the email template to see what the email will look like. You can also send a sample email to yourself. If a partner says they didn't receive the email — maybe it's in the spam folder. You can add yourself as the editor contact, send the email to yourself, and then forward it to the partner from your own account.

Send emails

There are two ways to send the partner form emails:

• All at once: go to Admin > Sponsors & Exhibitors and click Send emails > Send new partner emails at the bottom of the overview page.
• One by one: open the partner profile and click Send email > Send partner email at the bottom.

Once the email has been sent, the button changes from Send email to Resend email.

Media and File Gallery

If you've enabled the Media and File Gallery feature, there are upload fields where users can drag and drop images, videos, and documents. This is our recommended workflow for putting videos and other media on partner profiles.

Embedded videos from external sources (like Vimeo or YouTube) aren't available in the partner form. As event admin, you can embed such videos yourself via the admin interface on a partner profile if needed.

Note: When partners upload videos to the media gallery, it can take up to several hours for them to appear in the frontend — the video has to be transferred to our video service provider and re-encoded for better compression.

Approve edited content

In the session overview, you'll spot edited sessions that need attention by a yellow marker. When editors have added or changed content, you have to review and approve them. The published official version and the version edited by the partner appear side by side on two tabs. Edit the new version as desired, then click Approve.