Bring speakers into content creation

Prerequisites

• Email template: set up the Speaker Form Invitation template under Admin > Email Templates > Templates.
• Email footer: enter your organization details under Admin > Email templates > Settings.
• Speaker contacts: add speakers to their sessions.

Send emails

To send the speaker and session email, open a speaker profile and click Send emails ⋮ > Send form email. Speaker emails can only be sent individually — you have to open each speaker profile.

The speaker email shows the speaker form on the first page. Clicking Next at the bottom takes you to the session forms for the sessions assigned to this speaker.

Which emails have already been sent?

Open the speaker profile and check the button at the bottom. It changes from Send email > Send form email to Send email > Resend form email once the email has been sent.

Approve edited content

In the session overview, you'll spot edited sessions by a yellow marker. Changes made by speakers need to be approved. Changes to speaker profiles do not need to be approved.

Open the session detail view. The published “Official” version and the version edited by the speaker appear side by side on two tabs. Edit the new version as desired and click Approve. You can also reject changes with Reject.

Tip: The human eye is great at spotting visual differences. You can easily compare both versions by zooming out a bit in your browser, then toggling between the official and edited versions.